This list can be used to help to organize all kind of equal events.
Checklist for event planning:
- Organize the event in a location that is accessible to everyone.
- Everyone has the opportunity to arrive and move around, for example, in a wheelchair.
- The space has an accessible toilet.
- The space can be accessed without differences in elevation.
- Ensure there are gently pitched ramps along the stairs.
- The signs on the premises are clear, non-reflective, and easy to read. If there are no signs, for example, about an accessible entrance, JYY (or other organizing body) brings the signs needed with them.
- The lighting and acoustics of the space are appropriate to the nature of the event.
- Always use a microphone if possible.
- The space has assistive devices for hearing, for example, an induction loop.
- The space has good indoor air and working ventilation.
- Ensure that all organizers know how to use technologies enhancing accessibility, and that they are aware of the space’s accessible passages.
- Inform participants in advance of how the space is inaccessible, if accessibility cannot be fully guaranteed. In any case, inform if the space is accessible or not.
- Plan the event’s schedule so that everyone can participate. Make sure there are enough breaks.
- Consider different diets and alcohol-free options.
- Gender representation is taken into account when visiting speakers are invited to the event.
- Make sure other organizers and actors at the event are aware of these equality practices.
- Appoint an on-site Equality Officer for the event who can be approached during the event if necessary.
Checklist for event communication:
- Communicate about the event in a timely and comprehensive manner.
- Communicate about the event in both Finnish and English and try to offer all materials bilingually.
- The event’s communication channels should list the event’s equality practices and the Equality Officer.
- If there is a registration for the event:
- Ask participants about their diet and drinking choices.
- Ask participants about their accessibility needs.
- Ask participants about their language, translation and interpretation needs, and other special needs.
- If gender is asked, give people the option to answer, “do not want to answer” and “other”.
Checklist during the event:
- At the beginning of the event, go through the equality practices of JYY and tell the participants who is the Equality Officer, how to approach them, and how to contact them after the event.
- Make sure that technology works before participants arrive.
- Hold on to breaks even if the schedule changes.
- Inform all participants of any changes.
- Address inappropriate behaviour.
Checklist after the event:
- Collect feedback anonymously and bilingually.
- Collect feedback on the realization of equality.
- Deliver possible materials to participants immediately after the event.
 Information on accessibility of JYY’s facilities can be found on the JYY website. Information on accessibility of the University of Jyväskylä’s facilities can be found on the University’s website. If the event is held in another location, ask the manager of the facility about its accessibility.